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Trunk-or-treat sign-up

Trunk-or-treat is a parking map. If you don’t know how many cars you have, you can’t tell families whether the lot will look full or sparse.

Why the group text fails

A social post that says “who’s decorating a car?” gets emoji replies and no count. The organiser still doesn’t know if spot 12 is taken.

What the sheet should do

• Each car is a slot, or one slot with capacity equal to the number of spots — one slot per themed car is clearer if you want variety.
• Candy donation is separate from hosting a trunk, because not everyone can stay.
• Check-in and flashlight duty are listed so the lot isn’t dark at the far end.

Tips from running this kind of sheet

1. Publish the candy rule and the “no scary themes” rule in the description if that’s what your school or church decided.
2. Ask for the adult’s name, not the child’s. The note can say the theme: “pirate ship.”
3. Cap cars at the number of safe parking spots, not the number of people who wish they could come.
4. Add a rain plan in the description before the day of, even if the plan is “we still do it.”

Starter slots

One car per spot. Keep themes friendly. Arrive by 4:30 to park where a volunteer points you. Candy should be wrapped. Don’t list children’s names. The button below copies these into a new sheet you can edit before anyone sees it.

• Decorated car

  You stay with the car from 5:00–6:30

  25 people

• Extra wrapped candy

  Drop off even if you can’t stay

  15 people

• Parking check-in

  4:15–5:15

  4 people

• Flashlights and end-of-night sweep

  Walk the row at 6:30

  4 people

Questions