Time slots
A sign-up sheet with time slots and a limit on each one
Shifts, appointment blocks, booth hours: give each time slot a start, an end, and a headcount. When a slot fills, it closes for new sign-ups and starts a waitlist.
Free for 3 open sheets. No ads, and no account needed for the people signing up.
Time-slot sign-ups are where paper sheets and simple forms break first. Two people take the same 10:00 slot, someone writes “10ish?”, and nobody can tell which hours are still uncovered.
On SlotSheet, every slot has its own date, start time, end time, and capacity. The public page shows how many places are left in each, and the system won’t let a slot go over its limit.
How it works
- 1
Pick your slot length
Match the job: 10–15 minutes for meetings, 1–2 hours for volunteer shifts, half days for booth or concession coverage.
- 2
Add slots with times and capacity
Each slot can hold 1 person (a meeting) or many (a shift). Times show in the sheet’s timezone so people in other zones aren’t confused.
- 3
Share and watch it fill
People pick an open slot and confirm with a name and email. Full slots show as full, with a waitlist button.
- 4
Reminders before each slot
Because every slot has a time, everyone gets a reminder email about 36 hours before. Organiser plans can change that to 24 or 48 hours.
What the sheet looks like
| Slot | Time | Capacity | Note |
|---|---|---|---|
| Morning register | Mon · 8:00–10:00 | 2 | Card reader training at 7:50 |
| Midday shelving | Mon · 10:00–12:00 | 2 | Restock from the back cart |
| After school rush | Mon · 2:45–4:15 | 3 | Busiest window of the day |
| Teardown | Fri · 3:00–4:30 | 4 | Pack boxes for pickup |
Time slots versus open jobs
Use time slots when coverage matters: someone has to be at the table from 2:45 to 4:15. Use undated jobs (bring a dish, donate supplies) when it only matters that it gets done. You can mix both on one sheet. Undated slots simply don’t get a reminder.
Choosing a capacity for each slot
Start from the minimum you need to run the job safely, then add one. A register that needs two people should allow three, so a late cancellation doesn’t leave one person alone at the till. Quiet hours can hold fewer people than the rush; there’s no rule that every slot has the same capacity.
Leave buffers between slots
For back-to-back meetings, leave five minutes every hour or so. For shifts, overlap by 10–15 minutes so the handover happens with both people present. It costs little and prevents the “nobody was at the table” gap.
Make yours in a couple of minutes
Sign in with your email, add your slots, and share one link.
Questions
Can I limit how many people sign up for each time slot?
Yes. Every slot has its own capacity. When it’s reached, the slot shows as full and new people can join its waitlist.
What timezone are the slots in?
Each sheet has a timezone, set when you create it. Times on the sheet and in reminder emails use that timezone.
Can people swap to a different time slot?
Yes. The confirmation email has a private link where they can switch to another open slot or cancel.
Can I make 15-minute appointment slots?
Yes. Add slots with any start and end time. For parent-teacher conferences, there’s a ready-made page with a starter sheet.
Is there a limit on the number of slots?
No hard limit for normal use. The repeating-slot generator on paid plans creates up to 40 slots at a time, and you can run it again for more.