School

Book fair volunteer schedule

Book fair week is a grid of hours, not a single favor. The library needs a cashier at 8:15 even if the exciting shift is the one with your own child’s class.

Why the group text fails

The sign-up taped to the library door fills the slots that match pickup time. Morning setup stays blank until the librarian is running the register alone.

What the sheet should do

• Each shift is a slot with a start and end, so coverage holes are visible.
• Class-visit helpers are separate from cashiers.
• People who can only do a waitlist spot get emailed if someone drops.

Tips from running this kind of sheet

1. Say whether volunteers handle cash, and what the training is. Five minutes at the start of the shift is enough to mention.
2. Cap each shift at the number of registers plus one floater.
3. Add a “shop before we open” slot if volunteers are allowed a preview. It helps recruitment.
4. Include teardown on Friday. Books don’t walk back into the boxes.

Starter slots

Cashier training is the first five minutes of your shift. Please don’t bring younger siblings into the stacks during class visits. The button below copies these into a new sheet you can edit before anyone sees it.

• Monday setup, 7:45–9:00

  Unbox and face books out

  4 people

• Morning cashier, 9:00–11:00

  Register and line

  2 people

• Class visit helper, 11:00–12:30

  Help students find a book in their budget

  3 people

• Afternoon cashier, 12:30–2:30

  Register and restock

  2 people

• Friday pack-up

  Boxes, labels, floor sweep

  5 people

Questions