Church

Vacation Bible School volunteer sign-up

VBS is five mornings that feel like a short summer camp. The sign-up has to show Monday’s snack separately from Thursday’s games, or Wednesday arrives with neither.

Why the group text fails

A single “I can help!” list doesn’t tell you if the craft station has two adults or six. Stations have ratios. The sheet should too.

What the sheet should do

• Station slots have capacities that match the number of kids you expect.
• People who can do all week sign up for each day, or you make a “full week” slot with a small capacity.
• Snack duty is its own row so it isn’t forgotten under decoration.

Tips from running this kind of sheet

1. Publish the child-safety rule and the age of kids in the room before anyone claims a slot.
2. Ask volunteers to use the adult name that matches their background check.
3. Add a decoration night the week before. It recruits people who can’t do mornings.
4. Keep medical and allergy lists off the public sheet. Station leads get those from the director.

Starter slots

Mornings are 9:00–12:00. Full-week crew leads should sign up for each station day they can truly attend. Snack is nut-free. The button below copies these into a new sheet you can edit before anyone sees it.

• Crew lead, full week

  Same group of kids each morning

  8 people

• Games station

  One morning or more — note the days

  4 people

• Craft station

  Prep is Sunday evening

  4 people

• Snack crew

  Serve and wipe tables

  4 people

• Registration, Monday only

  7:45–9:30

  4 people

• Decoration night

  Sunday 4:00–7:00

  10 people

Questions